They should convey the main point of your e-mail or the idea that you want the reader to take away from your e-mail. One word subjects such as “Hi,” “Question,” or “FYI” are not informative and don’t give the reader an idea of how important your message is. Use some kind of greeting and some kind of sign-off. Nonetheless, it is always better to make some kind of effort.
In this message, the writer also makes an implicit assumption about the reader’s familiarity with the slang that is often used when sending an instant message or text message.
If the reader is not familiar with this type of slang, the “U” in “Can U help me?
” might be confusing, or it might even be taken as a sign that the writer is too lazy to type out the word “you.” Making assumptions about your audience’s expectations increases the risk that your message or its tone will be misinterpreted.
To ensure that your message has its intended effect, use the following questions to help you think about your audience and their needs: E-mail subject lines are like newspaper headlines.
If you don’t know the reader well, you might also consider including your title and the organization you belong to; for example: Mary Watkins Senior Research Associate Bain and Company Joseph Smith UNC-CH, Class of 2009 For your closing, something brief but friendly, or perhaps just your name, will do for most correspondence: Copying individuals on an e-mail is a good way to send your message to the main recipient while also sending someone else a copy at the same time.
This can be useful if you want to convey the same exact message to more than one person.
It can help you determine when e-mail is and is not an efficient way of communicating and write e-mail that successfully conveys your message to your intended audience.
Although e-mail is a valuable communication tool, its widespread use in academic and business settings has introduced some challenges for writers.
In professional settings, copying someone else on an e-mail can help get things done, especially if the person receiving the copy is in a supervisory role.
For example, copying your boss on an e-mail to a nonresponsive co-worker might prompt the co-worker to respond.
In short, shape the text to indicate the structure of your message. Q is nice, but R is too expensive and S will take too long. Your friend wrote: Feel free to reply on top if your reply is a single point, and not addressed to any specific part.